Scope Change Addendum: Nina and Derek

The scope-change addendum generated by the Mediator.ai engine for Nina and Derek's website project.

This addendum was generated by the Mediator.ai engine from Nina’s and Derek’s position statements. It is not a substitute for legal advice; both parties should have their own counsel review before signing.

SCOPE CHANGE ADDENDUM TO MARKETING WEBSITE REDESIGN AGREEMENT

Original Agreement Date: February 2024
Original Contract Value: $12,000
Parties: Derek (VP Marketing, Client) and Nina (Designer, Contractor)
Addendum Effective Date: April 17, 2024

1. ACKNOWLEDGMENT OF SCOPE CHANGES

Both parties acknowledge that the project scope has expanded beyond the original agreement of 8 pages, 2 revision rounds, and 6-week timeline. The current scope includes:

Original Scope:

  • 8 marketing pages
  • Standard layouts
  • 2 rounds of revisions per page
  • 6-week delivery timeline

Added Scope:

  • 6 additional pages (total: 14 pages)
  • 3 custom interactive modules
  • 4 additional homepage revision rounds (total: 6 rounds)
  • Integrated demo widget
  • Partial work on case-study section

Derek acknowledges that these additions were approved incrementally without corresponding scope-change documentation, and that Nina has delivered this work in good faith toward the May 1 launch deadline.

2. ADDITIONAL COMPENSATION

Additional Fee: $6,500

This fee represents a negotiated settlement for scope additions beyond the original contract. Nina acknowledges absorbing approximately $2,000 in costs related to interactive modules that could reasonably have been anticipated in the original estimate. Derek acknowledges this fee is below Nina’s standard hourly rate for overage work.

Payment Terms: The additional fee of $6,500 will be paid on May 1, 2024 (launch date), via the same payment method as the original contract. This payment will not be subject to the company’s standard 60-day terms.

3. SCOPE FREEZE AND MAY 1 DELIVERABLES

Effective immediately, no new features, pages, or substantive changes will be added to the May 1 launch scope.

May 1 Launch Deliverables:

  • 14 marketing pages (as currently configured in staging)
  • 3 custom interactive modules (as approved)
  • Integrated demo widget
  • Basic case-study template and structure (3 initial case studies, standard layout)

Explicitly Deferred to Phase Two:

  • Advanced case-study filtering and sorting functionality
  • Custom CMS integration for case studies beyond basic template
  • Additional case-study page (fourth page originally requested)
  • Any features or pages requested after April 17, 2024

Both parties agree that delivery of the May 1 Launch Deliverables constitutes full completion of this contract and addendum.

4. PHASE TWO COMMITMENT

Derek commits to engaging Nina for Phase Two work, subject to a separate contract to be negotiated in good faith by May 15, 2024. Phase Two will include:

  • Completion of the full case-study section with advanced functionality
  • Any additional features deferred from the current scope
  • Estimated budget range: $4,000–$7,000 (final scope and pricing to be determined)

This commitment is contingent on successful May 1 launch and mutual agreement on Phase Two scope and terms.

5. APPROVAL AND CHANGE-ORDER DOCUMENTATION

Derek will secure CFO approval for this scope change by April 19, 2024, including issuance of any required purchase order or internal change documentation. Nina will provide a single-page change-order summary within 24 hours of signing this addendum to facilitate Derek’s internal approval process.

6. WORKING RELATIONSHIP COMMITMENTS

Derek commits to:

  • Providing clear written approval for any requests that might constitute scope changes
  • Responding to scope questions within one business day
  • Standing behind this addendum with internal stakeholders

Nina commits to:

  • Delivering all May 1 Launch Deliverables by May 1, 2024
  • Providing reasonable support during launch week
  • Maintaining professional communication throughout project completion

7. MUTUAL RELEASE

Upon payment of the additional $6,500 fee and delivery of the May 1 Launch Deliverables, both parties release each other from any further claims related to scope changes, additional work, or compensation for services rendered under the original February 2024 agreement and this addendum.

This release does not affect rights or obligations related to Phase Two work or any separate future engagements.

8. ENTIRE AGREEMENT

This addendum, together with the original February 2024 agreement, constitutes the complete agreement between the parties regarding the marketing website redesign project through May 1, 2024. Any modifications must be made in writing and signed by both parties.

SIGNATURES

________________________________
Derek, VP Marketing
Date: _______________

________________________________
Nina, Designer
Date: _______________

This agreement represents a good-faith resolution of scope changes and does not constitute legal advice. Both parties are encouraged to review with appropriate advisors if desired.